Convene Erfahrungen

Our company has used Convene software for a couple of years for convening internal and external meetings and Board meetings. We particularly like the features of screen synchronisation among all meeting participants and the marking private or public comments and highlighting important information on the documents.

The latest version for supporting video conference feature is not market competitive that only 8 users can display their camera images and others can only use the voice function. Looking forward to receiving a more advance feature for video conferencing.

The software has clearly set out sections, is easy and intuitive to use, has very informative user guides and excellent customer support.

This software doesn't do as much as as some of the other similar products out there. But it does enough (and in some cases more) that we need.

Very easy to use
Convene is more than just a meeting portal - it's a great resource for sharing publications/documents and electronically reviewing and approving documents without the need to have separate meetings for these.
Functions available in this app are great - including combining all meeting papers into one pack.
Support is second to none - 24/7 and very accommodating.
Overall, Convene has been extremely cost-effective and offers far more functionality in comparison to others we have trialled and has been great asset to us in Governance!

Nothing major at all that is negative about this software. A couple of small areas that could be introduced over time, and we understand that as the software is evolving, Convene can be further refined.

It was quick and easy to implement. The software itself is intuitive to use and even the least tech savvy Board Members have found it straightforward and easy to use. We haven't used all the functionality (Board Members are yet to use the 'presenting' function) but the meeting, document library and resolution functions adequately meet our needs.
The pulling together of the Board papers is a quicker and less stressful experience than it was previously and with improved security as we're not emailing round pdfs to various email addresses.

Having used two similar products, I really struggle to find a fault with Convene, as it generally provides the same functionality more efficiently and for a lower cost. It would be helpful to be able to hyperlink between documents within the document library but unsure if this is just something that isn't possible with cloud based software. Probably the biggest fault, based on the feedback from our Board is...why didn't we get it sooner!

1) The flexibility to configure the security settings to suit to organisation's policy
2) Ease to create user accounts rapidly
3) Ease to create meetings quickly and upload presentation documents

1) Lack of Video/Audio functionality. Meetings have to be conducted concurrently with a video conferencing tool.
2) The Device Registration for 2FA is quite troublesome, especially when users cannot remember which is the first device or which devices has been registered

The system helps Company Secretary manages all the Board Meetings in one platform. It is user friendly even for old person with limited IT knowledge.

The support is excellent, always on top of everything.

Our company using GSuite for email calendar drive etc, perhaps can look something to integrate better with Google.

Really user friendly for both administrators and app users. The app offers a lot of functions and the ability to share comments prior to the meeting has assisted with the understanding of reports.

Sometimes the app is a bit sluggish and slow to load documents and meetings. My IT Team has also had a few issues with installing the various apps on our devices, however, the Support Team are very helpful and quick to respond with any issues we log with them.

This software is web based, so it allows to continue working through any crisis.
It has a library for one stop shop information
It is easy for administrator to use and you can ensure that those who should not see private documents in a board pack can easily be switched off from accessing them by the click of a button.
It is very user friendly and self explanatory.
Training was provided by friendly staff to the administrator and user making it easy to integrate into the College

The one feature that could be improved is the minute taking facility. It should have an option to be drafted in an accessible format to meet with the Accessibility Regulations, which the College must comply with when uploading documents to our website.

It is more user friendly than other software

There was no video feature built-in in the initial stage which caused a bit disruption during the Covid 19 period

Easy integration as all we need were just having a tablet with the software installed and creating the accounts for users. After which, the users can access their meeting material their own convenient.

The alignment of the meeting title can improve further where by it allows us to input more sub title as at times we need to add in sub title when creating the meeting agenda.

Convene is a really user-friendly system that is easy to use and navigate through. There are features that we haven't yet started to use, but which are there for when we need them (such as the ability to annotate documents).

We use Convene to manage our Board meetings and we haven't yet found any downside to the product.

I particularly like the voting feature, which helps very much in a project of evaluating candidates for awards.

I cannot save the documents outside of the software.

Convene is easy to navigate. I learned about it when I once substituted the Corporate Secretary in the Board Meeting. The software make remote meetings possible. The staff are also very accommodating.

I just hope that the voting features be more easier to learn for first time users.

The software is very user friendly, both as an administrator and as a first time user and available on any device. I particularly like the built in video conference facility, which has been invaluable for our virtual meetings during the social restrictions. The support team are also great!

It meets our needs, so I don't believe I can add anything here.

Work good in a low bandwidth environment

We have not found any issue that have not been resolved quickly.

The Board of our organization was very skeptical towards any online tool that would help facilitate the online meetings, especially having in mind the usual prices. Already after the second board meeting, when all of them got used to basic functionalities, Convene is now irreplaceable.
Document management is the most beneficial for our Board, as we upload documents prior to the meetings, go through them during the meeting, comment, change content on the go, and the voting function is very efficient.

To extract the maximum from a Convene meeting, you need to have either two monitors, or to use two devices - one for Convene and the other for MS Teams/Zoom or other video conferencing tool.

Convene has been part of my work routine. It has been a great tool in helping me make my transactions smooth and trouble free. Online meeting and discussions with my team even we have different time and priorities was made possible. With the help of Convene, team projects are done right away!

As a beginner, I haven't encountered any trouble navigating or using the software. It was a 10/10 experience for me.

Drag and drop capability when adding documents to agenda items
Excellent flexible options for managing restrictions to parts of meetings down to individual agenda documents
User friendly interface for setting up meeting agenda and adding attendees

Rigid format of minutes document (and other templates) extracted from the system

Clear and mostly easy to use; can use across devices

Not clear at first when needing to change users and permissions if there is only one administrator on all files

Before signing up as a customer we reviewed a host of board management solutions and Convene ticked most of the boxes for us. Now that we are actually using it I am most impressed with the support and the fact that the team is open to receiving suggestions from clients for product enhancements.

I don’t like that certain optional modules cost extra.

1) It is compatible with different operating systems like Android, Windows, iOS because of which it can be hosted from anywhere.
2) It is a secured and a flexible product that can be customized to cater client's need.

I haven't found any complaints in the product. Azeus Convene is a secured product and security is one of the main thing that every organization needs.