Oracle Aconex Erfahrungen

Oracle Aconex is the Crème de la crème of construction management softwares and allows its users to share documentation via the online portal for sizeable projects in a seamless manner. It is suitable for transmitting drawings, and capable of documentation management, process and workflow automation and helps the user control several aspects of project correspondence for complex projects. We have been able to manage and maintain a workflow within the software and love the tracking feature that accommodates each transmittal submitted.

It needs training first to be able to use all features and functionalities. There is limited email capability but hopefully this will be addressed in future upgrades. It is best suitable for large construction and engineering projects so not really sure if small scale projects would be managed well through Aconex.

I am currently using this software in an immense construction project known as "Cinnamon Life" in Sri Lanka. The project consists of 6 buildings. The ability to easily access drawings, reports and other documents from various disciplines such as architectural, electrical or civil truly helps my work. Furthermore, the ability to track approvals of site inspections, reports and drawings is crucial to keep up to date with project progress.

My biggest frustration comes from the rare occasion when the system crashes. This can be very disruptive especially if I am in the middle of completing a site inspection reply.

Not much. I would note to potential users that this may make sense for slow paced projects with full staffs of documental control teams that have hundreds of hours in their budgets for document control.

The fact that the metadata is so redundant while at the same time unintuitive. If the software was smart enough to extract metadata from a file number or name that would make sense, but it isn't, so everything must be slowly added in triplicate.

The ability to coordinate complex projects across multiple discipline is aided by the use of aconex. The accountability of each of the consultant team is critical in ensuring successful project delivery.

The most painful process that Aconex has is its document register and performing bulk supersedes through from pre-tender issues to tender documentation.

Documentation and correspondence control.
Able to track old correspondence by topic.
Able to see who was issued what documentation and when.

Sometimes unstable to use and crashes.
It doesn't go back to the same spot if you go back a page.
If you have multiple pages open and you search say architectural in one and hydraulic in another. When you go back to the previously used one it changes to the former format. It doesn't stay on the one it was opened too.

Unlimited file size, the information/documents is always received and never lost. Easy to search for documents and able to track changes. Support Central is always available and provide excellent assistance. It is cloud based software which is accessible from any location.

Modules do not interact. Limitations to download multiple files at once. Mail Forms - characters are limited. Bulk Uploads - can't copy file names to Excel without the use of SharePoint.

I like that the customization makes it very easy to meet a given project's needs. I also like the very clear correspondence and documentation the Aconex offers during the project execution.

I'm not certain if this is a weakness of Aconex or at my company, but getting clear and easily searchable records from Aconex beyond the project timeline (after completion) seems very difficult.

Export to excel, Aconex is very Friendly software, I have 1 suggestion on this software. To improve the design.

We can open 4, 5 taps at the same time that's a good feature. bulk uploading of drawings processing is great feature.

I like the most of this software, is the easiness accessibility. Easy to use. Exact details and Good Electronic Documentation Management System.

I have 1 suggestion on this software. To improve the design. Innovative design. The more innovative the design the more it capture the attention of the clients or the users.

Easy to use, simple configuration of the projects, very intuitive , user-friendly, good manage of users

Not enough Reportability to Bid module.
Documents search tool seems to be hard at the start
It needs continous use to full understanding

Construction projects can benefit from Oracle Aconex's ability to bring together project owners, consultants, prime contractors, suppliers, and other stakeholders under a single platform that allows them to share and manage tasks and project documents effectively. This platform is ideal for managing construction projects. Oracle Aconex's direct link to Primavera makes it easy for me to view the authorized schedule and all submissions and records. I can also discuss updates with my coworkers. As for the RFI and delivery requests for works and materials, as well as the numerous old protocols involving all parties involved in the project, I enjoy how we minimize a lot of procedures and ensure quick approvals. Using Oracle Aconex, we can provide detailed data and manage project funds more effectively.

One of the most frustrating aspects of working in a team is that you have to teach every new member because not everyone has the same ability to learn how to work effectively in a short period of time.

Document management is a key aspect for the efficiency and productivity of organizations and ACONEX has been fundamental for the magnitude of the project in which I currently work.
Aconex fully complies with internal needs and also allows the organization to be up-to-date with ISO 30300 and the best practices in the documentary field.
Documentary management how "the strategies, tools and methods used to capture, organize, store, preserve and disseminate content and documents related to organizational processes, is much easier to achieve with the vital support generated by having Aconex with this tool .

It is difficult for me to trace - match the documents to each other for topics.
While there is a chance to download spredsheets, the is quite limit the report, could be better considering something like dashboard or something similar for all the categories of the documents.

+ Well organized layout of information.
+ Integrated mail system that allows for easy multi-discipline collaboration.
+ Easy to locate documents and mail with multiple search fields.
+ Multiple file upload tool speeds up transmittal process.
+ Central project repository (if multiple projects are facilitated through Aconex).
+ Keeps all issued documents off local hard drives and onto a central server.

- Uploading files with the correct document properties manually can be a chore.
- Limited view customization. It would be nice to see a mail item on the same page as the inbox.
- You cannot right-click on the screen to open an item in a separate tab.
- No constraints on document register standards to ensure all disciplines upload correctly.
- Sharp learning curve for new users, requiring extensive training.

- Allows everyone to be working from the same revision of documents
- Captures all communications and documents in one single place
- Makes everyone accountable as no information/communications are deleted across the life of the project
- Workflow function allows easy tracking of approval and review processes

- Uptake by project team can be difficult to push
- Accountability as a result of communications/mails and documents never being deleted leads to a reluctance from some contractors and design team members to use the software even when mandated
- Cost management function in the past has not been on the same level as the document and information management platforms

Easy to understand and straight forward. Save search helps users to identify easily their documents. Confidentiality of records makes the management feel happy that they can keep the conversation on a level of management.

Accounts per project location need to be consider. and the Global ID interface must be develop.
some administrators of aconex forgot to match the numbering as per project vs the auto generation of document number. some of the columns has no option to sort.

Ease of use. Aesthetically pleasing. Easy to share documents.
How to on-line videos are EXCELLENT

Raising a request for information only via generating a new blank e-mail is a little bit limiting there should be a tab for this.
Adding further or advanced search criteria fields to the document register would be a significant improvement.
Having to refresh document register sveral times before updates take effect is also a little frustrating.

We can access anywhere. We can show traceability on the history of each document. We can conveniently create transmittal to transmi the document. The workflow is functional and worl well in the project.

Like the other software it is also has its downtime, sometimes it is slow, sometime some functionality is not working especially when doing the bulk upload.

Actually Aconex Software is Easy to use , downloading speed is fast, search ability tool is rich,

Its Great software, but Some times goes out and other rear times get hanging, and goes out without saving .

I think the best thing about Aconex is the document registry. All drawings in one place and you can see previous versions of the same drawing and how it has progressed. Also being able to see emails on a specific subject and tracking RFIs is a very good option.

The automatic numbering system of documents is not very useful. I wonder if this option can be changed from within the system. In my company we have a very specific way of naming files so it's not very useful to have automatic naming.

Aconex is so intuitive that most people do not need formal training prior to using the application. Support Central is very helpful for those who need to use it extensively. From a Document Control perspective, the best feature is the ability to upload and send hundreds of files in a matter of minutes.

The main improvement I would like to see is that both a native file and pdf can be kept in the one record as opposed to requiring 2 separate records.

User friendliness
Customer support
Different modules
Mail module in particular
Workflows
search

The fact that if you make a mistake you can not completely hide it. You can superseded it ( which is not helpful because it is still in the system)
You can make it confidential, but the user still can see it.
You should have an option to be able to hide it and still keep in only on a background to be visible for auditing purposes

In general, Aconex saves the project team a significant amount of time in locating documents and facilitating processes (design reviews, submittal reviews, RFI's, etc).

Although I haven't compared many other project management software packages, the cost seems high. Even though the cost seems high we have probably realized enough savings to justify the purchase.

I like that you can search for documents, see history and the transmittal process is very easy. The multiple document upload (bulk process) is a time-saving feature.

The con I have found is that you can't undo an upload if you find that you have uploaded the incorrect document without have to transmit and then redo which is confusing to users on the other side, wondering why there were multiple uploads.

Ultimately the job it performs. It is a great way to track correspondence and documents. Mostly it is a good user interface with straight forward logical steps.

Some things are not so straight forward or clear, particularly with document superseding and some more "helpful tips" at each step would be good.

I like the interface. It's clean and easy to maneuver. The sheer amount of options available are staggering, in a good way. Revision history, super search, etc.

Many, many bugs. Can't attach document when a mail is opened in a new tab. Can't go back in certain places. Certain words used are unfamiliar outside of the system's software . Can't find documents containing words in Search (must be the beginning of the document's name)