Asana Funktionen, Bewertungen & Alternativen

Vorteile

Key pros that elevate my overall experience in regards to the software are:
1. User interface and design - The design aspects are very colorful and interactive, making it easy to navigate from one part of the application to another
2. The timeline feature and ability to monitor other team members' progress on common or interrelated tasks enables the overall team to be efficient and helps with easy follow up
3. The ability to create tasks, project templates, color coded calendars and visual project plans not only adds to the user experience (UX) but also to enhance efficiency as one progresses through the project timelines and goals
4. The software is efficient in updating what's in progress, complete, new requests, all of which assist the user to manage their goals for a project. Priority levels also increase efficiency because a user can also give more attention to high priority tasks.
5. On the technical side, it has an open API and integrates well with other software applications such as dropbox and GitHub
6. Asana recently added gantt chart functionality called timelines which helps with project dependencies

Nachteile

1. It takes some time to learn how to use each feature of the product as there are so many features. It requires someone who already has some knowledge to be able to guide other team members. They are easy to use once you do work on them, but some users struggle with more specific features such as dashboards, communication tools.
2. It does not have an in-built instant messaging/chat feature to chat instantly with team mates although they have options to integrate with other softwares for the same functionality.
3. There are too many details that need to be added by users, taking away slightly from the overall experience

Vorteile

The excellent user interface provides for a clean and organized way to add tasks to your list, edit tasks, and cross tasks off when completed. As I primarily use this software for business purposes for collaboration with team members within my office, it is a one-stop-shop that has eliminated paper checklists, sticky notes, and "to-do" lists, by combining all of these in a slick web interface. The ease of use results in frequent task updates which can be viewed and commented on by the entire team, ensuring tasks are not missed or forgotten. As I am often working on many projects simultaneously throughout the week, the convenience of adding new projects and tasks to individual projects is extremely helpful to stay organized, view all of the pending tasks, and schedule time accordingly based on completion dates you have inputted for each task. Another great feature is linking emails to certain projects in Asana; a quick copy of the URL for the project in the platform, and you can easily send emails and attachments directly into Asana for effortless filing. As a free software, Asana is an excellent tool to use for group collaboration, or for personal use to make sure you are effectively managing checklist, tasks and projects.

Nachteile

The major downside to Asana used in a working environment is that tasks can't be assigned priorities, which can result in frequent check-ins on the list to ensure you are prioritizing tasks properly. A color-coded priority method would be extremely helpful in elevating high priority tasks above the rest. As Asana is a cloud-based software, latency can sometimes be an issue resulting in a delay in typing and moving between projects and tasks, though this is only a minor convenience.

Vorteile

The collaboration opportunities this platform offers is excellent. I also really like being able to assign users are contributors or comment-only. That has been helpful when working with clients who get a little overzealous with their task assigning. Obviously the look and feel are great - it's very intuitive to someone who uses collaborative tools (ie. similar to Basecamp). I also love the drag and drop file archive - we use this feature even more than Dropbox because all aspects of the project can live in one place. The more I can keep my team in this system working, and finding what they need independently, the better.

Nachteile

Not being able to assign the same task to two people is a pain. I don't want to duplicate the task because that clutters up my project space and can cause confusion (esp when I have a ton of moving parts). . So the option to have two people responsible for the same task would be ideal.

I've had issues with the dependency feature as well. It's not super intuitive - though it's a feature I'd like to use because I'd like to trigger team members to start on certain work once a task is completed - it would make my job as the Sr. PM easier. Maybe blowing out the dependency functionality is something to look into.

One thing I hear ALOT from clients and team members is accessing links from their Asana email notifications. They will click a link and be taken to just that specific task, but they don't understand where that task lives because the project tags aren't obvious enough. If the links could open up the full project with the list or kanban view on the left, and the open task on the right, that would be hugely helpful.

Resourcing is a huge issue for our company so I would love to see something about resource management implemented in the future. I would pay double to have a solid resourcing/traffic view in Asana.

Vorteile

Asana has been a huge asset to our company! It's is very easy to use, clean, organized, aesthetically engaging, and customizable enough to fit specific needs of unique organizations. To create a task list, you must create a new project, so we have a unique "project" for each employee, simply as a way of putting their personal to do list in Asana, instead of having a separate platform (like Wunderlist) for general tasks. Now all project tasks and general tasks can be viewed in one list in Asana. Asana works with our time tracking platform (Toggl) so employees don't have to shift between windows to track which project they are working on. The Timeline view was the biggest selling point for us, since the simple Trello-like project view is far too basic for the complexities of our many fast moving projects. Asana Timeline is simple enough that we don't waste valuable hours just getting the project timeline setup (templates is a life-saver), but we also don't waste time duplicating work, retracing steps, dividing tasks via email, etc. It keeps us organized and helps us communicate progress quickly.

Nachteile

Asana allows you to chat around any project, however, the notifications for new messages do not get your attention! You have to be in Asana or email no-stop to realize someone has written you. This makes the conversation/chat element near useless for us. We have to put our messages in Asana (so we can keep all project information in one place) but then notify the associated colleague in What's App that they have a pending and time sensitive message in Asana. This is frustrating! There are a handful of other elements that make this platform less than it could be. When you add a task with a due date and due time, you will not receive an overt chime or pop-up notification at the due time. Again, you must be constantly checking email or Asana... very inefficient with numerous projects going at once and for employees with lots of emails coming in throughout the day. Additionally, you cannot designate a default "assign to" person for a particular task/project list. These issues have been brought up by many Asana users and even after lots of time passing, there has not been real resolution to these frustrating elements.

Vorteile

Asana is one of the best task management systems available, and one of the best things about it is that it's free. There is a paid version, but the free version is very full-featured and plenty good enough for most things.

The things I like most are:
- Intuitive and easy to use
- Actively developed and supported
- Large, active community
- Integrates with practically everything
- Can share with multiple people

Asana is very popular and used by many entrepreneurs and small businesses. It is simple enough to use without any real training, but full-featured enough to grow with your business.

Nachteile

Asana has one big flaw that even the paid account doesn't address. You can't see ALL of your tasks in one place.

Asana is organized into Workspaces and within those, Projects. Within each Workspace, you can view MyTasks to see all the tasks assigned to you from all the projects within THAT workspace. But if you have multiple workspaces (ex. a client shares their workspace with you), there is no way to see all the tasks assigned to you from all workspaces.

Literally no way. No workarounds I've tried work, no chrome extensions, nothing. There are tons of requests for this feature in the Asana community, but for whatever reason - they just don't offer this feature.

Take note Asana devs - if you would just fix this one issue, Asana would be very close to perfect for a lot of people. Fix this one issue, and a bunch of those people who are using other tools might come on back to you.