SharePoint

Vorteile

I've used SharePoint for over a decade. Long before "the cloud" was the tech buzz word, SharePoint was providing users with web-based storage access, and it still does. There are many things to like about SharePoint. First and foremost, it functions much like a web site. Users can easily navigate to their SharePoint home page and set up additional pages, upload and download files, add calendars and calendar events, and much more. SharePoint also creates archives of all files, so if you revise a file and then later need to see an earlier version of that file, you can use SharePoint's versioning functionality to do this. It's a great utility for storing files of all sorts that others on your team need to use. Uploading and downloading files couldn't be easier. We created different landing pages based on our company's needs. For example, we have a Marketing page to store our collateral, a Content page for manuscripts and legal documents, and an HR page for human resources-related materials.

Nachteile

It can take users a bit of time to understand the unique functionality of SharePoint. However, if you navigate around the toolbars you should find what you are looking for. In terms of design, SharePoint is relatively basic, so users looking for something with a bit more visual flash might be disappointed. Though if you are mainly looking for a reliable place to manage countless files, SharePoint is probably right for you.

Vorteile

The recent updates to SharePoint have come a long way in making it more intuitive to use, and providing a better looking user interface.

The management of the 'apps' (e.g. document libraries, lists, promoted links) has become much easier of late. It would be useful to see more information added to the apps descriptions, to help users determine which best suits their needs, without having to navigate to the Office help pages and/or third party sites.

The best feature for my current use is the ability to create different views of a list, and initiate workflows to assign list items as Tasks for certain users, thereby automating the sharing of the distribution of workload.

Nachteile

Some parts of SharePoint's functionality can be baffling - without formal training, it can be very difficult to work out how best to utilise SharePoint's features. When SharePoint is used across a large institution, without consistent training differing practices across different teams can make collaboration hard, as Sites/Pages/Libraries have been set up to function so differently. Inheriting a SharePoint site set up by someone else is tricky, as the logic they used to manage the site can be hard to decipher.

Permissions can be hard to manage, particularly as its rarely clear to the requester to whom their requests for access are being sent. This can be frustrating, as it can contradict the 'Share' aspect of SharePoint.

Vorteile

SharePoint is the cloud-based tool, which facilitates the storage, sharing, accessing, and managing the files from any location/device using centralized location link. It is a flexible platform and can be implemented and managed in the way you like it.
We have been using this software in our company for almost 3 years now and it is extremely compatible with our needs. It helps in creating a common repository of documents, which can be accessed by multiple users/devices. It works well within groups where the permission to access, edit is given by the primary user. It is one of the best software to manage the confidential information in a controlled and restrictive way. There is an option to chat within the group as well.
All files can be added to library by simple step of drag and drop. It has abundant features to choose from and you can tailor them as per your business needs. Since it is cloud based, it provides inter and intra-departmental cooperation creating a perfect collaborative environment for a small organization.

Nachteile

One has to be experienced with Microsoft products in order to run this smoothly else, it could be little complicated to learn in the initiate phase. Secondly, it could be expensive than the other products in the market however it provides good features but if you are looking for economical solution, you should research more before buying this. If someone authorized edits something in a document, it becomes difficult to locate where the correction has been made. Though it shows the real-time notification I someone is editing but if you try to locate for the past corrections, it is not easy to find out.

Vorteile

Microsoft SharePoint is the best software for sharing of documentation and information witin an organization. This software given best control to the owners to enable controlled and restricted access to the information for the targetted users.
This helps users to access the information remotely from any location using centralized location link using web browser hence the companies can place the data securely at a centralized location even with password protection and let their employees to access the information virtually from any location using the link or url to access the information. Users can also edit or create new information on the portal using certain credentials provided as per the organizational chart.
This also helps companies to distribute the important bulletin without being any need to distribute that locally to the employees.
It's one of the best software for such controlled and restricted access to the information and valuable data.

Nachteile

Though it is very effective tool for management of information Sharing within an organization but it require some experience to set the checkpoints to enable the restricted access to the information to a certain group of peoples such as password protection, applying some read only checks and other restrictions that can be implemented.

Vorteile

This software allows you to share your documents, edit and collaborate with other users anywhere in the world in real time, securely. It's an amazing thing when you can see who is currently viewing and editing a document and everything anyone does is automatically saved and secure within the group it is shared with. SharePoint helps save an incredible amount of time and makes remote meetings much more productive. One of the possible drawbacks is that it seems to be limited to people who also use Sharepoint and live in the Microsoft community of software but I recently learned that you can share with people who don't have Microsoft accounts by providing them with a security key to access the documents. It becomes a two step process for them to accept the document and then get the key to enter but at least it is possible and this makes sure your documents remain secure.

Nachteile

It is possible to share with people who aren't part of your network or even Microsoft's network but again, it takes extra steps. Also, there are settings that enable or disable the feature and it is not very clear where the settings are or how to use all the different share options. It took some trial and error, testing and talks with Microsoft support before we were comfortable that it could do what we needed it to do and how to do it. Even after all of that, it is still a bit unclear when certain options should be used but I suppose that could be considered a benefit of the software's flexibility to do the similar things with different methods.